Job Actions

Job Information

Administrative Assistant
KIMBERLY WI 54136
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-90661144

Company Profile

Quick Fuel Fleet Sevices

Contact Company


Local Information

Laugh while you Look

Sponsored Ads

Summary

  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
  2 Views, 0 Applications  
 
Administrative Assistant
POSITION SUMMARY: (The primary function/purpose of this job.)


The Administrative Assistant provides administrative and clerical support to the operations department preparing files and reports and assisting with driver payroll.





ESSENTIAL FUNCTIONS: (The major task areas required of the incumbents to successfully perform in this job.)






+ Prepare and transmit to headquarters by facsimile various operating reports, addressing topics such as driver route sheets, meter/delivery tickets, COD's, BOL's, pricing, and payroll related matters every morning.


+ Provide data entry relating to and maintain various operations monitoring spreadsheets, addressing topics such as payroll, equipment maintenance, and other important performance measures.




+ Compute hours of work and volume of product delivered for each driver in preparation of biweekly payroll.


+ Record and prepare employee timesheets for operations personnel.


+ Orders and maintains records for Safety Equipment, all driver uniforms, and supplies within the department.


+ E-mail daily transactions reports to various clients.


+ Adjust product price changes in MCC computer systems.


+ Compose and type routine correspondence and update departmental calendars.


+ Daily entering of drivers' efficiency report.


+ Tracking maintenance of skid tank program and locations of skid tanks.


+ Order office supplies as needed.


+ Assist customer service with customer complaints


+ Prepare various spreadsheets for the Regional or District Managers.




+ May assist with travel and accommodation arrangements for management and field personnel.




+ Other duties as assigned.

+ Page 2, Administrative Assistant - Operations





QUALIFICATIONS: (Minimum requirements to competently perform the key responsibilities of this job in terms of educational background, work experience, licenses/certifications or other knowledge, skills, and abilities.)






+ Requires education generally equivalent to successful completion of 4-years of high school or equivalent plus some additional specialized training.


+ Requires up to three months prior administrative experience.


+ Requires the ability to process complex time sensitive data and information from multiple sources, make decisions based on this data, and to effectively communicate related required actions to a broad audience.


+ Requires the ability to present a professional image and to encourage others to do the same.


+ Requires strong teamwork and flexibility to accomplish goals and department deadlines.


+ Requires strong customer orientation in interacting with and resolving issues in a timely, professional and positive manner.


+ Requires knowledge of and the ability to use a variety of standard office equipment such as a 10-key calculator, telephone, and computer, printer and facsimile machine.


+ Requires knowledge of computer software such as Microsoft Office Suite, and MCC systems.





More Information »